Ensure the organization maintains confidentiality documentation and filings

Ensure company has and maintains appropriate privacy and confidentiality documentation and filings and each patient protected health record will be filed, stored, restricted from public access, utilizing standardized and centralized medical group network tracking system. This system will assure ease of retrieval, availability and accessibility as well as confidentiality of the patient protected health record.

The privacy officer leads initiatives to establish and maintain policies, procedures and key documents addressing confidentiality and privacy requirements. In health care organizations, key documentation includes confidentiality consent and authorization forms, as well as information notices and other materials describing policies and requirements. The officer may work closely with legal, human resources and leadership team members to ensure all state and federal HIPAA requirements have been identified and met.

Source :
http://oureverydaylife.com/hipaa-privacy-officer-duties-16710.html
https://bphc.hrsa.gov/archive/technicalassistance/resourcecenter/clinicalservices/medicalrecordspolicy.pdf